With this integration, you can connect your GanttPRO account with Outlook calendars. It will allow you to view all your tasks and events in one place, get consolidated notifications, and plan and organize your workload better.
This is a one-way integration that allows you to display selected tasks from GanttPRO in your Outlook calendars by syncing the applications. Once you set up the integration, your GanttPRO tasks will automatically appear as events in your calendar. You’ll see:
- A task name
- Its start and end dates
- Project name and the link to the task in GanttPRO
Important notes:
- Any user can set up the integration, regardless of project rights.
- Initial synchronization happens instantly. However, updates to tasks in GanttPRO may take up to 24 hours to appear in your Outlook calendars.
- You can find all generated integration links in the integration settings. To avoid duplication, you cannot create identical integrations.
- After connecting the integration, you can change the synchronization settings for each link.
- If a user is removed from a project, or if the project or integration link is deleted, the corresponding integration will also be deleted, and the tasks will stop synchronizing.
How to set up integration
To connect GanttPRO to your Outlook calendars:
1. Go to the Account settings, and select Integration and API 1. Then, click on Connect 2 next to Outlook.
2. After clicking Connect, configure your sync settings by choosing what to synchronize. These settings apply to you individually. You can choose between:
1 Project
2 My tasks
If you choose to sync tasks from a specific project:
3 Select the project.
4 Choose what to sync (‘All tasks’, ‘Tasks assigned to me’, or ‘Only milestones’).
5 If you selected Tasks assigned to me, you can check the box to include milestones.
6 Apply additional filters: Status, Priority, Date range, and Assignee to narrow down which tasks get synced.
7 Click Save.
❗️ Note: If you select My tasks, all your assigned tasks and milestones will be synced by default. However, you can still apply filters to refine the synchronization.
3. Then, copy the link provided in the emerging window.
4. Open your Outlook Calendar. Then, click on Add calendar on the left side.
5. After that, choose Subscribe from web 1, paste the copied link from GanttPRO 2, add the calendar’s name 3. To finalize, click Import 4.
6. Once connected, the GanttPRO tasks you've selected to sync will be imported into your Outlook Calendar. A new calendar will appear under the Other calendars section on the left 1. You’ll see the tasks displayed in the calendar 2. Clicking on a task will show a pop-up 3 with its start and end times, and a link to the task in GanttPRO.
7. To check, modify or disable the integration with Outlook calendar, go to the Account settings, and choose Integration and API 1. Then, click on Settings 2.
Here, you can:
1 Find the link for the existing integration and copy it if needed.
2 Modify current synchronization options.
3 Disable the integration between GanttPRO and Outlook Calendar.
4 Establish more connections for other Outlook calendars or GanttPRO projects.